Please read the following carefully as it explains our views and practices regarding your personal information, and how it is handled. For the purpose of applicable data protection laws, the data controller is Survitec Group Limited of 4th Floor, 12 Finsbury Square, London, EC2A 1AS, registered number 00905173.
Below is a table of Contents of this Privacy Notice. Please select to skip directly to the different sections of this Privacy Notice to understand our practices and your rights with respect to your information:
How do we collect information
Information covered by this Privacy Notice
This Privacy Notice covers all personal information collected and used by us. In this Privacy Notice, "personal data" or "personal information" means information that (either in isolation or in combination with other information held by us) enables you to be identified as an individual or recognised directly or indirectly.
This may include your name, company name, postal address, email address, phone number, company, where you are based or purchasing our products from, credit card number, details of the preferences you express to us, your comments and questions, and technical information from the devices you use to access our website.
Information you provide to us
We (and our service providers) may collect personal information (such as your name, postal and email address, telephone and fax number, company, payment information, preferences, comments and questions, and, in limited circumstances, your date of birth and passport information) from you when you:
Where you act as a test subject during the design or assessment of our safety equipment, we may collect additional personal information from you (such as your qualified position, employer, professional experience, gender, age, height, weight, physical measurements). We may also collect personal information relating to your health (such as details of any pre-existing conditions that may affect the assessment, any current illness or injury or mobility problems).
In some cases, you may provide personal information to us about another person. In such cases, you confirm that you have the authorisation of such persons to provide us with this information.
When you are a creating an account for the first time on http://survitecgroup.com/ with an email address that you have previously provided to us in another circumstance (e.g., when signing up for our emails), we may recognise that email address and, once you have completed the online account set-up process, you may be able to see some of your personal information already included in your new online account. This is happening because we have recognised your email address and, for your convenience, have added your information to your online account. You can always change this information by signing into your online account.
Third-party sources and publicly available sources
We also work closely with third parties (such as business partners, sub-contractors in analytics providers, search information providers, address update providers, co-promotion partners and credit reference agencies and may receive demographic and other personal information about you from those third parties, which we may combine with the information you have provided to us. We process all data we obtain from such other sources in accordance with this Privacy Notice.
Website usage information and other information collected automatically
How we use personal information
We use the personal information we collect from and about you for a variety of purposes and based on one or more legal justifications, as set out below:
|To set up and manage your online account.||We will require certain personal information (such as name, email address, postal address, telephone number, payment information, order history, IP address, website usage information) to set up and manage your online account.||This processing is required for the performance of our contract obligations.|
|To validate and process your purchase order (customers) or complete your onboarding process (suppliers and third parties), including potential screening and background checks (where applicable) and subsequent customer care.||We will require certain personal information (such as name, email address, postal address, telephone number, payment information, order history, IP address, website usage information, and, in limited circumstances, date of birth, passport details) to validate and process your purchase order or, as the case may be, to complete your onboarding process, including, where applicable, and where permissible under applicable law, the performance of certain background checks.||
This processing is required for the performance of our contract obligations.
It is also in our legitimate interests to process your personal information in order to verify your identity, including carrying out screening and background checks (where applicable).
|To deal with your queries and requests (including use of our "ask the expert" functionality).||We will need to use your personal information (such as your contact details) to assist you with enquiries and requests. When you use the "ask the expert" facility on our website, we may publish your question and our response, but we will only do so with your permission.||It is in our legitimate interests to process personal information in order to provide you with a tailored answer to your queries and requests.|
|To provide you with information about our products and services (provided you have consented to this).||We will need to use your personal information (such as your email address or other contact details) to send you information about Survitec products and services you might be interested in.||We will ask for your consent before processing your information in this way.|
|To price and design our products and services.||We will need to use your personal information to ensure that new products and services we are developing best suit our customers' needs and are priced competitively.||It is in our legitimate interests to process personal information in order to more effectively price and design our products and improve our offerings as a business.|
|To manage our risks to help identify illegal activity.||We may need to use your personal information to identify and investigate illegal or fraudulent activity.||This processing is necessary for the purposes of complying with legal requirements to which we are subject.|
|To combine information we receive and collect (e.g. from your browsing behaviour) to understand your interests and preferences and provide you with a more personalised experience.||
We will keep records of your personal information, such as your name, address, account details and marketing preferences, in order to administer our services and products and keep our records up to date.
It is in our legitimate interest to keep records of your personal details and update these when necessary. It is also in our legitimate interests to keep records of any correspondence with you. Our customers are important to us and so we need to keep track of your details and preferences.
To process your personal information where this is necessary to keep our website safe and secure.
We may need to process your personal information in order to keep our website safe and secure and protect against illegal or fraudulent activity such as cyber attacks.
It is in our legitimate interests to monitor how our website is used to detect and prevent fraud, other crimes, and the misuse of our website. This helps us to ensure that you can safely use our website.
To keep an up-to-date suppression list where you have asked not to be contacted, in order for us to not inadvertently re-contact you.
We understand that you may prefer for us not to contact you with details of our products, services, or promotions. We keep records of your preferences to ensure that we do not contact you if you have asked us not to. We may need to process certain of your personal information (such as your name and email address) in order to do this.
It is in our legitimate interests to process personal information to maintain an up-to-date suppression list and ensure that we do not contact you where you have asked us not to.
To design or assess our safety equipment.
We may collect additional personal information from you (such as your qualified position, employer, professional experience, gender, age, height, weight, physical measurements).
We may also collect personal information relating to your health (such as details of any pre-existing conditions that may affect the assessment, any current illness or injury or mobility problems).
It is in our legitimate interests and those of our customers to ensure the quality of our safety equipment.
We will ask for your consent before processing personal information relating to your health.
With whom do we share personal information
Your personal information is intended for Survitec, and may be shared with third parties in certain circumstances.
Our website may, from time to time, contain links to and from the websites of our partners, or affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy notices and that we have no control over how they may use your personal information. You should check the privacy notices of third party websites before you submit any personal information to them.
We may share your personal information with the following third party organisations:
In the course of providing such services, these Service Providers may have access to your personal information. However, we will only provide our Service Providers with the information that is necessary for them to perform the services, and we ask them not to use your information for any other purpose. We will always use our best efforts to ensure that all the Service Providers we work with will keep your personal information secure.
Where we store your personal information
The personal information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA and who work for us or for one of our Service Providers.
By providing us with your personal information, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Privacy Notice and applicable data protection laws, including, where relevant, entering into EU standard contractual clauses (or equivalent measures) with the party outside the EEA receiving the personal information.
Your choices/your privacy rights
Under the conditions and limitations set out under applicable law, you have various rights in connection with our processing of your personal information, each of which is explained below. If you wish to exercise one or more of the above rights, please contact us with your request at email@example.com, and include your name, email and postal address, as well as your specific request and any other information we may need in order to provide or otherwise process your request.
If you are based in, or the issue relates to, the UK, the Information Commissioner’s Office can be contacted as follows:
Telephone: +44 0303 123 1113
Address: Water Lane, Wycliffe House, Wilmslow, Cheshire, SK9 5AF
If you are based or the issue you would like to complain about took place elsewhere in the European Economic Area (EEA), please click here [http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080] for a list of local data protection authorities in the countries within the EEA in which we operate.
Note that the rights outlined above only extend to personal information.
For how long do we keep your personal information
We will only retain your personal data for as long as it is necessary for the purpose for which that data was collected and to the extent permitted by applicable laws. When we no longer need to use your information, we will remove it from our systems and records and / or take steps to promptly anonymise it so that you can no longer be identified from it (unless we need to keep your information to comply with legal or regulatory obligations to which we are subject).
We have implemented technical and organisational security measures in an effort to safeguard personal information in our custody and control. Such measures we have implemented include, limiting access to personal information only to employees and authorised Service Providers who need to know such information for the purposes described in this Privacy Notice as well as other technical, administrative and physical safeguards.
While we endeavour to always protect our systems, sites, operations and information against unauthorised access, use, modification and disclosure, due to the inherent nature of the Internet as an open global communications vehicle and other risk factors, we cannot guarantee that any information, during transmission or while stored on our systems, will be absolutely safe from intrusion by others, such as hackers.
To provide you with increased security, certain personal information stored in your online account is only accessible via your username and password. You are responsible for maintaining the confidentiality of your online account credentials, and we strongly recommend that you do not disclose your online account username or password to anyone. We will never ask you for your password in any unsolicited communication. Please notify us immediately (see Contact Us section below) of any unauthorised use of your online account credentials or any other suspected breach of security.
Changes to this Privacy Notice
This Privacy Notice is written in English and may be translated into other languages. In the event of any inconsistency between the English version and the translated version of this notice, the English version shall prevail.
We reserve the right to change our Privacy Notice from time to time. If we decide to change our Privacy Notice we will notify you of these changes via email and post an alert on the home page of our global website.
If you have any questions about this Privacy Notice and/or about the privacy policies and practices of our service providers, please contact us at firstname.lastname@example.org or in writing to Survitec at Survitec Group Limited Registered Office, 4th Floor, 12 Finsbury Square, London, EC2A 1AS, United Kingdom